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Festival of the Fish Food Vendor

June 16, 2023 12:00 PM - June 18, 2023 3:00 PM (EDT)

Description

The 2023 Festival of the Fish will be held Friday June 16th thru Sunday June 18th. We wish to extend our invitation to you as a food vendor for this wonderful event. 

 When the contract has been submitted it will be reviewed, once approved your invoice will be emailed to you for either payment online, or you may mail in your payment via check payable to the Vermilion Chamber of Commerce 5495 Liberty Ave, Vermilion, OH 44089.

Spots are available on a FIRST COME FIRST SERVE BASIS, (After March 31st) so get your contracts in early. Food Vendors if you pay in full March 31, 2023 you can use this code to get the Early Bird Discount of 7.5% type in 2023FFFOODEBDISC to guarantee previous years space and to secure the discounted rate IF paid in full by March 31st.  NO EARLY BIRD DISCOUNT IF NOT PAID IN FULL BY MARCH 31ST 2023. All spots are assigned by the Festival Committee. Half Rental Fee must be paid within 1 week of approval and invoice sent, with the balance due before June 1, 2023, Money Orders Only after June 1st. NO money will be accepted at the Festival without prior arrangements made with the Festival Committee. Expectation is that all monies due be paid in advance. 

FESTIVAL GOES ON RAIN OR SHINE!! THERE WILL BE NO REFUNDS OR CREDITS! CASH, CERTIFIED CHECK, MONEY ORDER, PERSONAL CHECK, or CREDIT CARD. PERSONAL CHECKS MUST BE RECEIVED BY June 1, 2023. ANY CHECK RETURNED WILL BE CHARGED A $35.00 SERVICE FEE.

Please Note: Everyone must have someone working their booth at all times during festival hours:

Festival Hours are as follows: 

  • FRIDAY NOON TO 11PM
  • SATURDAY NOON to 11PM
  • SUNDAY NOON to 3 PM

PLEASE NOTE THAT THE FESTIVAL WILL END AT 3PM ON SUNDAY BUT NO VEHICLES ARE ALLOWED INTO FESTIVAL GROUNDS UNTIL AFTER 4PM!!! THIS GIVES AMPLE TIME FOR FESTIVAL GOERS TO PURCHASE FOOD AND CRAFTS PRIOR TO LEAVING FESTIVAL GROUNDS!!! ANYONE WHO TRIES TO BRING IN A VEHICLE BEFORE ITS SAFE AFTER 4PM WILL NOT BE ALLOWED TO RETURN TO FESTIVAL AS VENDOR.


Contact Information

Vermilion Chamber of Commerce
Name: Vermilion Chamber of Commerce
Phone: 4409674477
Email: info@vermilionohio.com

Food Vendor Registration

The lessee may arrive on Thursday (12:30PM-6PM) and occupy the leased space until Sunday evening. If you

arrive prior you will not be placed until 12:30PM. If you place yourself in the wrong spot there will be a $50

fee for the committee to move you, so please wait for the Festival Committee to place you. The festival hours

are as follows: Friday Noon until 11pm, Saturday Noon until 11pm, and Sunday Noon until 3:00 PM. You

must be set up no later then 10:00 A.M on Friday June 16, 2023.


1. You must stay within your frontage area. Infringement upon your neighboring vendor

will be with their approval ONLY and the Festival of the Fish Committee will enforce this. (This is all footage front to back and side to side!! Include Hitch and distance WITH awnings open!)

2. Spots are available on a FIRST COME FIRST SERVE BASIS, (After March 31st) so get your

contracts in early. All spots are assigned by the Festival Committee. 


Lessee’s Responsibility


1. Lighting

2. Electrical Hook up (including 150 feet of electrical line and/or proper extension cords to panels).

All Pigtail Connections MUST be waterproofed per N.E.C. Standard. If extension cord #12

gauge 3 conductor max 100 feet.

 ANY BOOTH REQUIRING MORE THAN 1 20 AMP EXTENSION CORD MUST HAVE A PORTABLE POWER BOX.  30-40-50 AMP GFI PROTECTED NO EXCEPTIONS!! SEE PHOTO BELOW


3. Fuses, breakers, and anything needed to operate

4. Water hoses, tees, fittings

5. ***Water back flow preventers***

6. NO grease is to be dumped in trash receptacles (Must be in Container)

7. Lessee MUST dump own trash in dumpsters DAILY! You are totally responsible for your own

trash and cleaning your area. All concessions must be kept clean and left in the same way at the

end of the festival. Their own trash receptacles (whether plastic or metal container) at each booth

and will further be responsible for trash and debris around each booth both during and after the

festival. (Do NOT put trash in festival barrels or trash boxes). (Dumpsters are located behind

beverage tent by railroad tracks). Please do NOT dump grease in bushes by dumpsters. Please

put grease containers in dumpsters, do NOT leave beside them.

8. Lessee is responsible for all insurance, licenses, etc.

9. All 220 services must use 4 WIRE CABLE to be grounded to panel or 3-WIRE with

approved ground red hooked to trailer.

10. All booths must meet the Ohio Fire Codes. Concessions need a K Class extinguisher if you

are doing any kind of deep frying or grilling, in addition to an ABC extinguisher.

Extinguishers must be visible and marked, not locked up, they must be easily accessible.

Your propane tanks must be chained to the trailers.

** Please see (T) section 320 Mobile Food Units Ohio Fire Codes for Complete List

attached

Lessor’s (Festival of Fish Committee) Responsibilities:

1. General clean up (overnight) of all festival grounds

2. Electrical and hook up at panels.

3. Water within 100 feet

4. Leased space available

5. Security overnight to deter crime, but we are not responsible for losses or damage.

Miscellaneous Items:


1. Lessee required to be removed from festival grounds by Sunday June 21, 2020 by

midnight.

2. No sleeping/living on festival grounds allowed.

3. There will be an ice truck available for you to purchase ice at a nominal fee.


Please Note:


Everyone must have someone working their concession at all times during festival hours. Failure to follow vendor rules will result in the Festival of the Fish Committee not inviting or allowing your participation in future festivals. 

Due to congestion and thinking of the safety of all participates at our festival there will be NO early breakdowns

of vendor concessions.

*** NO Vehicles are to be inside barricades after 10:30AM on Friday except for AUTHORIZED Festival

Vehicles and Emergency Personnel.

*** Although we do have foot patrol the Festival of the Fish Committee and Vermilion Chamber of

Commerce assumes NO RESPONSIBILITY for merchandise and equipment. Please protect yourself

against theft, vandalism, and of course the weather!

***Please supply us with a VALID email so the Festival of the Fish Committee can email your booth

location. With your help we can make this the best festival yet, proving once more why “Vermilion is a

great place to drop anchor!” If you have questions please call the Vermilion Chamber of Commerce at

440-967-4477.

Set-Up time will be Thursday June 15, 2023 from 12:30 PM to 6:00 PM, and Friday June 16, 2023 between 7:00 AM and 10:00 AM. All Vehicles must be out of the festival area by no later then 10:30 AM on Friday.

Festival Hours: Friday and Saturday Noon to 11pm and Sunday Noon to 3:00 PM.

NOTE: ABSOLUTELY NO VEHICLES IN FESTIVAL AREA DURING FESTIVAL HOURS OR YOU

WILL BE TOWED! Do not park in front of Town Hall or in Handicap spaces or you will be towed.

NO PARKING AVAILABLE ALONG THE RAILROAD TRACKS!

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